Endoscopy Admin Coordinator

Endoscopy Admin Coordinator
The Wellington Hospital, Endoscopy Unit, London
Full time 37.5 hours per week

Monday – Friday, shifts between 7am and 7pm (weekend working also required depending on business needs)

Permanent

£30,484 per annum + excellent benefits

We’re looking for an Endoscopy Admin Coordinator based to join our Endoscopy Unit at The Wellington Hospital. The Administration Coordinator supports the day-to-day operations of a clinical or non-clinical department by managing key administrative and organisational tasks. This includes scheduling, rota coordination, documentation management, regulatory reporting, and acting as a first point of contact. The role ensures accurate data handling, compliance with standards, and smooth communication across teams, contributing to the efficiency and overall performance of the department.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in our Materials team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What you’ll do:

• Support compliance with internal policies and national regulations, including mandatory reporting where applicable (e.g., device registries, audits)
• Ensure secure handling of sensitive data and patient records
• Assist in planning and updating departmental rotas for staff and services
• Coordinate room and appointment bookings in line with operational requirements
• Review and process department charges, ensuring accurate attribution to patient or client accounts
• Liaise with finance and pharmacy teams (if relevant) to resolve discrepancies
• Support budget tracking and order non-clinical supplies; maintain appropriate stock levels
• Serve as the first point of contact for the department; welcome visitors and handle general enquiries
• Answer phone calls, manage email inboxes, and provide administrative assistance to internal and external stakeholders
• Process incoming results or correspondence, ensuring timely review and distribution to relevant parties
• Assist with payroll support, consultant fees, and invoice management

What you’ll bring:

• Previous admin experience within a hospital setting is essential
• Familiarity with Electronic Patient Records is essential
• Excellent Communication skills
• Good IT Skills including MS Office and scheduling tools

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing. 

By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. You’ll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values  

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.  

Our mission is simple, above all else we’re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:  

• Unique and Individual: We recognise and value everyone as unique and individual 
• Kindness and compassion: We treat people with kindness and compassion 
• Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness 
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity 

Reasonable adjustments 

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them. 

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